Guest room materials should answer common questions without cluttering the space. They need to be readable, easy to update, suitable for regular cleaning and consistent with the property's positioning.
Essential information and safety
Guests should quickly find Wi-Fi details, reception contact, breakfast times, check-out information, safety instructions and basic equipment guidance. Critical information should not be available only through a QR code.
Organise content by the guest's situation rather than the hotel's departments. Separate contact, food and beverage, additional services and house rules. Every language version should contain the same information.
- Wi-Fi card and key phone numbers
- evacuation plan and safety information
- air-conditioning, safe and equipment instructions
- house rules and reception contact
Guest directories with replaceable content
A larger directory works well as a durable cover with replaceable cards. The hotel can update one service without reprinting the whole publication.
Prices, opening hours, spa offers and room service menus change most frequently. Keeping them on separate inserts reduces update cost and the number of obsolete copies.
- durable cover coordinated with the room
- replaceable sections or cards
- clear service structure
- space for seasonal updates
Food and beverage in the room
Room service and minibar menus require a cleanable finish but must also be easy to update. Where prices change regularly, a cover and insert system is better than a rigid card intended to last for years.
State ordering hours, contact method, service time, charges and allergen information clearly. QR codes may lead to the current menu, but the printed card should still explain the main rules.
- room service menu
- minibar list
- in-room breakfast offer
- allergen and service charge information
Door hangers, stationery and welcome items
Door hangers must be legible from the corridor and fit the handle. Notepads and pens remain useful in business properties, while a welcome card can personalise a stay without adding many objects.
If the hotel provides cosmetics, local products or children's sets, plan the labels, sleeves and small boxes as part of the same visual family.
- do not disturb and make up room
- notepad and branded pen
- welcome or thank-you card
- labels and packaging for guest sets
Durability, hygiene and version control
Choose materials according to touch frequency and cleaning products. Lamination is not the only option; synthetic papers, protective films and replaceable inserts in durable covers are also available.
Each item should have a content owner and review date. Housekeeping can report damage, while the department responsible for the service confirms accuracy.
Frequently asked questions
Can a QR code replace the guest directory?
It can supplement it, but safety and basic contact information should remain available without a phone.
Which material is suitable for frequent cleaning?
The answer depends on format and cleaning products. Options include protective films, synthetic papers and durable covers with inserts.
How many copies should be ordered?
Add an operational reserve for replacement, damage and new room configurations to the number of rooms.
B2B quotation
Do you have a list of hotel materials?
Send it even if some formats or specifications are missing. We will help structure the scope, complete the data and plan production.
Send an enquiry →